Priced by the size of your book.
Every plan has every scheduling, reminder, record and invoicing feature. Plans differ only by how many active clients you keep, and paid plans add more of Pianobooker Intelligence.
Free
TBD
Try it on your own clients and your own week before you choose a plan.
Up to 5 active clients
Every scheduling, reminder, record and invoicing feature
Scheduling picks and voice notes
No time limit
Artisan
TBD
Room for a book that fills about 2 to 4 visits a day.
Up to 500 active clients
Everything in Free
Pianobooker Intelligence note clean-up and report drafts
Pro
TBD
Room for a book that fills about 4 to 8 visits a day.
Up to 1,100 active clients
Everything in Free
Pianobooker Intelligence note clean-up and report drafts
Legend
TBD
More clients than one technician can tune, so you choose who stays on your route.
Unlimited active clients
Everything in Free
Pianobooker Intelligence note clean-up and report drafts
Pianobooker is in private beta. Join the waiting list and your plan starts when your invite arrives.
Size your plan by your week.
Six months is about 182 days. Take out 26 weekends and you have about 130 working weekdays.
If every client tuned twice a year, a book of 500 would be about 4 visits a day. Not every client does; plenty prefer once a year. So the honest answer is a range.
A full solo book with room to breathe.
A busy solo practice, every weekday.
More clients than one technician can tune, so you keep the ones you want on your route and let the rest go.
Everything it does, whichever plan you pick.
Plans only differ by how many active clients you keep, and paid plans add two Pianobooker Intelligence helpers. The rest is the same for everyone.
Reminders before and after
Owners hear from you before a piano is due, and get follow-ups after it's overdue, on a schedule you set. Each one links to your booking page.
Online booking you approve
Clients pick from your services, prices and hours. Nothing lands on your calendar until you say yes, and confirmations and reminders go out by email and text.
Times that fit your route
Open slots ranked by the driving they add to the day you already have, each with its reason, and live-traffic drive times to your next client.
Running late in one tap
If a job runs long, send a friendly text with your new arrival time already written.
Estimates and invoices
Clients approve estimates and pay invoices by card online, straight into your own Stripe account.
Paid your way
Take checks, cash, Zelle or Venmo? Your details print on every estimate and invoice under “Other ways to pay”.
Every piano's history
Service history, due dates, condition reports and humidity readings on the piano's own record.
Your calendar, on your phone
Subscribe from Google, Apple or Outlook and your jobs sit next to the rest of your life. Install Pianobooker like an app for a notification when a client books.
Bring your book with you
Import from Gazelle, your phone's contacts, Google, Outlook or a spreadsheet.
The helpers that understand piano work.
Two of them come with every plan. Paid plans add the two that write for you.
- Scheduling picks
- Weighs your whole route across the coming weeks, picks the opening that fits best and explains why in a sentence, with a couple of alternatives.
- Every plan
- Voice notes
- Talk through the visit on the way back to the car and it's written down on the right client and piano.
- Every plan
- Note clean-up
- Turns a rambling voice note into a tidy, organized visit note, with the piano terms spelled right.
- Paid plans
- Condition report drafts
- Drafts the written part of a condition report from what you recorded at the visit, ready for you to edit and send.
- Paid plans
Pianobooker and Gazelle, side by side.
Both are built for piano technicians, and they share a lot. The biggest difference is how the price is put together: Gazelle sells its core plan by active pianos and adds packages on top, while every Pianobooker plan includes scheduling, reminders, texting, estimates and invoices.
Moving over is guided: connect your Gazelle account, review what we found, and your clients, pianos, past visits and upcoming appointments come across. Keep each piano's tuning schedule if you want it.
| Feature | Pianobooker | Gazelle |
|---|---|---|
| How the price is set | ||
| What your plan is sized by | Active clients | Active pianosplus the packages you turn on |
| Trying it first | Free planUp to 5 clients, no time limit | 30-day free trial |
| What the price includes | ||
| Route-aware scheduling and online booking | IncludedEvery plan | Add-onScheduling & Mapping package |
| Automated service reminders | IncludedEvery plan | Add-onAutomated Reminders package |
| Texting clients | IncludedEvery plan | Add-onTexting package |
| Estimates clients approve online | IncludedEvery plan | Add-onEstimates package |
| Invoices and online card payments | IncludedEvery plan | Add-onInvoicing & Payments package |
| Both do | ||
| Piano service history with temperature and humidity readings | ||
| Drive times that account for traffic | ||
| Condition reports | ||
| Free import of your client list | ||
Gazelle details come from Gazelle's own pricing and features pages and help center, checked in September 2026. Their plans and packages may have changed since.
From the waiting list to your first booking.
Join the waiting list
Leave your email. A group of technicians is using Pianobooker every day, and we're letting more in a few at a time.
Get your invite
Your invite arrives by email. Start on Free with up to 5 clients, or pick the plan that fits your book.
Bring your book across
Import from Gazelle, your phone's contacts or a spreadsheet, and we'll help move your clients, appointments and reminders so you don't skip a beat.
Questions & answers
What counts as an active client?
What happens when I reach my plan's limit?
What's in the Free plan?
Why is there a waiting list?
Can I change plans later?
Can I bring my clients over from Gazelle?
Not sure which plan fits?
Randy has been tuning pianos for 21 years. Tell him about your book and he'll tell you what he'd pick.