Features

Scheduling

Smart schedulingTimes that fit your route, with the reason whyCalendarWeek, month and year, synced to your phoneBooking page & brandingYour logo, your services, clients book themselves

Clients & pianos

Automated remindersEmails and texts before and after a piano is duePiano recordsEvery tuning, reading and issue on fileImport from Gazelle & moreBring your whole book over from Gazelle

On the job

On the roadLive-traffic ETAs and running-late textsVoice notesTalk through the visit, get a clean recordEstimates, invoices & paymentsGet paid by card, straight from the invoice
Everything a piano technician needs, from the first call to the paid invoice.See all features
Features

Scheduling

Smart schedulingCalendarBooking page & branding

Clients & pianos

Automated remindersPiano recordsImport from Gazelle & more

On the job

On the roadVoice notesEstimates, invoices & payments
PricingAboutContact
PianobookerPianobooker
...
Features

Scheduling

Smart schedulingTimes that fit your route, with the reason whyCalendarWeek, month and year, synced to your phoneBooking page & brandingYour logo, your services, clients book themselves

Clients & pianos

Automated remindersEmails and texts before and after a piano is duePiano recordsEvery tuning, reading and issue on fileImport from Gazelle & moreBring your whole book over from Gazelle

On the job

On the roadLive-traffic ETAs and running-late textsVoice notesTalk through the visit, get a clean recordEstimates, invoices & paymentsGet paid by card, straight from the invoice
Everything a piano technician needs, from the first call to the paid invoice.See all features
Features

Scheduling

Smart schedulingCalendarBooking page & branding

Clients & pianos

Automated remindersPiano recordsImport from Gazelle & more

On the job

On the roadVoice notesEstimates, invoices & payments
PricingAboutContact
All features

Switch without starting over.

Your client list is years of work. Sign in to Gazelle from Pianobooker and your clients, their pianos, their service history and their upcoming appointments come across together, and you choose whether each piano keeps its tuning schedule.

Not on Gazelle? Start from your phone's contacts, Google, Outlook or any spreadsheet.

Join the waiting listTalk to Randy
Importing a Gazelle account into Pianobooker: clients, pianos, service history and upcoming appointments come across, and a client's timeline arrives full of their Gazelle history.

Import your clients

Where do you keep them now?

GazelleConnect your account. Clients, pianos, service history, and appointments.
iPhone or Mac contactsExport your contacts from the Contacts app or iCloud.
Google ContactsExport from contacts.google.com, or from an Android phone.
OutlookExport your contacts from Outlook or Outlook.com.
A spreadsheetExcel, Numbers, Google Sheets, or another program's export.

You review everything before it is saved, and duplicates of clients you already have are caught.

EW

Eleanor Whitcomb

West Hartford, CT·Gazelle

Upcoming

Standard tuning

Steinway Model M

Appointment · Tue, Oct 13 · 9:00 AM

Previously

Tuned to A440, 2 cents flat on arrival

69°F · 41% RH

Tuning · Mar 18, 2026 · Gazelle

Side door; the dog is friendly

Prefers morning visits before 11.

Note · Sep 9, 2025 · Gazelle

Replaced two bass strings, A0 and B♭0

Service · Sep 9, 2025 · Gazelle

Tuned to A440

71°F · 52% RH

Tuning · Mar 4, 2025 · Gazelle

How it works

Moving over from Gazelle.

  1. 1

    Sign in to Gazelle

    Connect from the import screen with your Gazelle login. No passwords are typed into Pianobooker.

  2. 2

    Let it read

    Pianobooker gathers your clients, contacts, pianos, service intervals, history and services.

  3. 3

    Review before saving

    Check what is coming across and what is already here. Nothing is saved until you say so.

  4. 4

    Pick up where you left off

    Last-tuned dates and intervals come with each piano, so due dates and reminders are right on day one.

In depth

What comes across, and from where.

From Gazelle

Connect your account, or upload the export bundle Gazelle gives you. Either way you get:

  • Clients, with every contact, email, phone and address
  • Pianos, with their service interval and last-tuned date
  • Past visits and measurements, on each piano's timeline
  • Your service list
  • Upcoming appointments, where your account has them

From your contacts

Export a contact card file from iPhone or Mac Contacts, Google Contacts or Outlook and drop it in. You tick the people who are clients; the rest stay out.

From any spreadsheet

Excel, Numbers, Google Sheets or another program's export. Pianobooker reads your column headers and suggests which is which, including piano make, model, serial, year, last tuned and interval. You confirm the mapping before anything is saved.

No duplicates

Every import is reviewed before it is saved, and people who are already in Pianobooker are spotted so you do not end up with two of the same client.

Questions & answers

What does not come across from Gazelle?
Gazelle estimates, photos and mail-merge files are not imported. The import tells you when your account has any, so nothing goes missing silently.
Do I need to be on a paid plan to import?
No. You can import on any plan. The Free plan keeps up to five active clients, so a full book needs a paid plan to stay active.
Can I import from another scheduling program?
Gazelle has a direct connection. For anything else, export a spreadsheet and import that: Pianobooker maps the columns for you.
Can I get my data out again?
Yes. Clients and pianos export to spreadsheets from their lists, and condition reports download as PDF or spreadsheet.
Can someone help me move?
Yes. Email Randy and he will walk you through it.
Keep exploring

Works hand in hand with

Automated reminders

When a piano comes due, the owner gets an email or text with a link to book. Confirmations and appointment reminders go out on their own.

Learn more

Piano records

Every tuning, measurement and finding on the piano's own record, when it is due next, and a condition report the owner can keep.

Learn more

Booking page & branding

A booking page with your logo, your services and your hours. Clients pick a time and you approve it before anything lands on the calendar.

Learn more

Bring your book across this afternoon.

Start free, connect Gazelle or drop in a spreadsheet, and see your own clients in Pianobooker before you pay anything.

Join the waiting listTalk to Randy

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Features

Scheduling

Smart schedulingTimes that fit your route, with the reason whyCalendarWeek, month and year, synced to your phoneBooking page & brandingYour logo, your services, clients book themselves

Clients & pianos

Automated remindersEmails and texts before and after a piano is duePiano recordsEvery tuning, reading and issue on fileImport from Gazelle & moreBring your whole book over from Gazelle

On the job

On the roadLive-traffic ETAs and running-late textsVoice notesTalk through the visit, get a clean recordEstimates, invoices & paymentsGet paid by card, straight from the invoice
Everything a piano technician needs, from the first call to the paid invoice.See all features
Features

Scheduling

Smart schedulingCalendarBooking page & branding

Clients & pianos

Automated remindersPiano recordsImport from Gazelle & more

On the job

On the roadVoice notesEstimates, invoices & payments
PricingAboutContactLog in
PianobookerPianobooker
Log inJoin the waiting listJoin waitlist
Features

Scheduling

Smart schedulingTimes that fit your route, with the reason whyCalendarWeek, month and year, synced to your phoneBooking page & brandingYour logo, your services, clients book themselves

Clients & pianos

Automated remindersEmails and texts before and after a piano is duePiano recordsEvery tuning, reading and issue on fileImport from Gazelle & moreBring your whole book over from Gazelle

On the job

On the roadLive-traffic ETAs and running-late textsVoice notesTalk through the visit, get a clean recordEstimates, invoices & paymentsGet paid by card, straight from the invoice
Everything a piano technician needs, from the first call to the paid invoice.See all features
Features

Scheduling

Smart schedulingCalendarBooking page & branding

Clients & pianos

Automated remindersPiano recordsImport from Gazelle & more

On the job

On the roadVoice notesEstimates, invoices & payments
PricingAboutContactLog in